Mail Archiving > Main Archive > Show Deletion Requests

Overview

Deletion requests can be viewed and answered here in accordance with the dual control principle.

Own requests cannot be answered, as this would contradict the dual control principle.

To access this page the logged in user requires the "Can Answer Deletion Requests" privilege that can be set in the Users settings. If the logged in user only has the "Can Request Deletion" privilege they can still access the site but will only see their own requests which they then can reject.

Open Requests Grid

All open requests are shown in this grid. They are loaded on entering the page. Your logged in users requests are shown in gray color and can only be rejected.

•Create Response: Proceeds to create a response for the request selected in the grid. Alternatively, the request can also be double clicked in the list.

•Reload: Reloads the list of open requests.

Response Details

When you have selected a request and clicked the Create Response button, you are ready to enter details for the response and verify it before sending.

•Request Details: Shows the details of the selected request. This section is collapsed by default.

•Response Type: You can reject or confirm the request for all mails; or you can select a subset of mails in the request for confirmation, effectively declining the request for all deselected mails.

•Response Note: This is required if you reject the request, but is optional when you confirm it.

•Logged in as: Shows the currently logged in user. The response will be created in his name.

•Mails in Request: Shows mails that will be affected by the confirmation of the request. If the selected response type allows it, you can deselect mails using the check box column in the grid.

•Content Preview for Selected Mail: Shows the content of the mail that is currently selected in the "Mails in Request" grid.

•Send Response: Answers the request with the configured response.

Request History Grid

Shows all the answered requests with their corresponding responses in a tree view. The Executed column shows whether the request has been executed already: For denied requests, this is never the case. Confirmed requests enter a queue and are executed asynchronously.

•Reload: Reloads the request history list.

Column functions

Right-click on one of the columns to open a menu.

•Sort ascending/descending: The entries are sorted by the column ascending/descending

•Clear Sorting: Removes the ascending/descending sort order. Only usable on columns that are currently being sorted

•Group By This Column: Groups the entries by the selected column

•Show Group Panel: Opens the group panel above the columns

•Show Column Chooser: Shows the column chooser. Here you can select and deselect columns for display

•Best Fit: Adjusts the width of the column so that the longest entry is fully visible

•Best Fit (all columns): Adjusts the width of all columns so that the longest entry is completely visible

•Filter Editor: Opens the Filter Editor, which contains extensive options for creating and customizing filters

•Show/Hide Search Panel: Shows and closes the search panel

•Conditional Formatting: Allows conditional formatting of the table, for example, highlighting rows that contain a specific value

Grouping of columns

The table can be grouped by selected columns using the "Group by this column" function. Once you have displayed the grouping field, you can drag the column headers into it to group by them. You can also change the order of the grouping by dragging and dropping in the grouping field.

With a right click on the grouping field, you can expand, collapse and remove all groupings.

A right-click on one of the groupings opens a menu.

•Full Expand/Collapse: The selected grouping is expanded/collapsed

•Sort Ascending/Descending: The selected grouping is sorted in ascending/descending order

•Clear Sorting: Removes the ascending/descending sort order. Only usable if sorting is currently done according to the grouping

•Sorting By Summary: After setting up a group summary, the groups can be sorted in ascending/descending order here

•Ungroup: Removes the selected group

•Hide Group Panel: Closes the group panel

•Show Column Chooser: Shows the column chooser. Here you can select and deselect columns for display

•Best Fit (all columns): Adjusts the width of all columns so that the longest entry is completely visible

•Group Summary Editor: Here you can define factors by which each group is sorted. For example, if you select "Spam Score" and "Max", the largest spam value of all elements in the group is selected for each group. Now the groups can be sorted by this value

•Filter Editor: Opens the Filter Editor, which contains extensive options for creating and customizing filters

•Show/Hide Search Panel: Shows and closes the search panel